Inserting footnotes and endnotes

Within frame text, it’s easy to add footnotes (which normally go at the bottom of a column) and/or endnotes (normally at the end of a text story). In either case you can customize the consecutive numbering or symbols used by reference marks, the style of both marks and note body text, and the placement and layout of note text, including optional line separators. You can add and view notes either on the page or in WritePlus.

To insert a footnote or endnote:

  1. Click for an insertion point in a text frame. If updating an existing custom mark, select it first. (To view notes in WritePlus, check Note Pane on the View menu.)
    You cannot insert notes in artistic text.

  2. Choose Footnote/Endnote… from the Insert menu.

  3. Select either the Footnotes or Endnotes tab.

  1. To use a Custom mark for this particular entry, type character(s) into the box or click the Symbol… button to select from a character table.

  2. Set global attributes for the selected type of note (i.e., footnote or endnote, depending which tab you’re using). These settings will affect all notes of this type throughout the publication.

  • To use a consecutive sequence of numbers or symbols, choose a Number format from the list. The Start at value specifies the first mark to be used from the designated list. The format will apply to any notes that don’t use custom marks.
    Custom sequences (as opposed to marks) may be necessary if you’re following a particular third party style guide; for example you might need to use the sequence “A1,A2,A3…”, or in a math text you might want to avoid using numbered footnotes. To define a custom sequence, simply type it into the Number format box, using a comma to separate each item. Once you click Insert, the format will appear as the last entry in the list, so you can use it later.
    Any sequence will start over using pairs, then triples (and so on) if it runs out of values. For example the “1,2,3…” sequence will continue indefinitely but the “a,b,c…” sequence will start over with “aa” after 26 notes.

  • PagePlus can restart the sequence (from the Start at value) at the top of each Story, Page, Frame, or Column, depending on your Restart each setting. For example, if you wanted numbering to continue consecutively through an entire publication, you’d most likely choose “Story” and then link frames together to create one story running across multiple pages. After combining multiple publications into a book, you can use the Restart option to continue the numbering from one chapter to the next.

  • The default Note position setting for footnotes is “Bottom of column” and for endnotes it’s “End of story,” but you can select either position for either type of note. In effect, you have two parallel sequences of notes to work with.

  • Click the Separators… button to set options for the gaps between regular column text and note text (and between notes) as well as the indent, length, and gap below the line separator. Uncheck Line before notes to display the note text without a separator.

  • Both reference marks (the symbols or numbers designating each note) and note text use built-in named text styles based on the Normal style. Click Reference Style… and/or Body Style… and redefine the properties of these styles if necessary.

  1. To update the publication text with the new note and/or new settings, click Insert. To update settings for existing notes (without inserting a new one), click Close. To discard changes, click Cancel.

PagePlus displays the new footnote/endnote followed by a text edit cursor, so you can immediately enter the text of the note.


  • You can edit note text just like regular text. To alter the underlying font, pointsize or other properties, edit the built-in styles for “Footnote Text” and/or “Endnote Text”.

  • To view notes in WritePlus, check Note Pane on the View menu.

  • You can delete or cut/paste individual note marks—simply by selecting the mark first. If you move a mark, PagePlus renumbers the notes accordingly. And of course, if you delete a mark its text will also be gone.

  • At any time you can return to the Footnotes/Endnotes dialog (Insert>Footnote/Endnote…) and alter global settings, e.g. for number format or note position. To change an individual note, for example to use a different custom mark, select the mark before opening the dialog.

Inserting footnotes and endnotes