Interactive Print Preview

The Print Preview mode changes the screen view to display your layout without frames, guides, rulers, and other screen items. Supporting toolbars allow for a comprehensive and interactive preview of your publication pages before printing.

PagePlus dlg printpreview Interactive Print Preview

Print Preview is interactive because a main feature is to provide print-time imposition. Put simply, this allows you to create folded books, booklets, and more, at the printing stage from unfolded basic page setups. Other interactive features are also available while in Print Preview.

Don’t forget to make the most of Print Preview’s powerful viewing controls hosted on the View toolbar. Use zoom controls, Pan/Zoom tools, and multi-page views for detailed preview work.   

To preview the printed page:

  1. Click PagePlus tbr std printpreview Interactive Print Preview Print Preview on the Standard toolbar.
    – or -

    Choose Print Preview from the File menu.

In Print Preview, your first printer sheet is displayed according to your printer’s setup.

  1. (Optional) Choose an installed printer from the Printer toolbar.

  2. (Optional) Adjust printer margins from the Margins toolbar.

  3. Review your publication using the page navigation controls at the bottom of your workspace.  

To print via Printer toolbar:

  1. Choose which page to print via the Print Publication drop-down list.

  2. Select PagePlus dlg printpreview print Interactive Print Preview Print.

The standard Print dialog is then displayed, where settings are carried over from Print Preview.

To cancel Print Preview mode:

  • Select PagePlus dlg printpreview close Interactive Print Preview Close Preview from the top of your workspace (or click the window’s PagePlus btn close Interactive Print Preview Close button).

Print-time imposition

During print preview, you can enable imposition of your document, choosing a mode suited to your intended printed document (book, booklet, etc.). Each mode displays different toolbar options on the context-sensitive Imposition toolbar.

PagePlus tbr printpreview imposition Interactive Print Preview

To choose an imposition mode:

  • From the Imposition toolbar, select an option from the Imposition Mode drop-down list.

As in Document

Select to print pages as they appear in your document, i.e. one page per sheet. Scaling options include:

  • Shrink to fit to reduce the page to the printer sheet size.

  • Scale to fit to adjust artwork automatically to fit neatly on the printed page, taking printer margins into account.

  • Scale to specify a custom scaling percentage. The default is 100% or normal size. To scale your work to be printed at a larger size, specify a larger value; to scale down, specify a smaller value.

  • If you haven’t set up the publication as a Small Publication, but still want to print multiple pages per sheet, try using the Fit Many. Note that this option ignores printer margins and doesn’t change the imposition (orientation) of output pages. Ensure your page layout borders don’t extend beyond the printable region.


Even if the publication isn’t set up as a poster or banner, you can use tiling and scaling settings to print onto multiple sheets from a standard size page. Each section or tile is printed on a single sheet of paper, and the various tiles can then be joined to form the complete page.

  • Scale to print at a larger size (e.g. 300%).

  • Tile Printable Area to tile onto only the printable area of the sheet.

  • Tile Overlap to simplify arrangement of the tiles and to allow for printer margins.

Print as Thumbnails

Select to print multiple pages at a reduced size on each printed sheet, taking printer margins into account.

  • Set the number of thumbnails per sheet in the Per Sheet box.

PagePlus will print each page of the publication at a reduced size, with the specified number of small pages or “thumbnails” neatly positioned on each printed sheet.

Side Fold Book

Select to paginate as a side fold book, optionally using scaling options described above.

Side Fold Booklet

Select to paginate as a side fold booklet, optionally using scaling options described above.

Top Fold Book

Select to paginate as a top fold book, optionally using scaling options described above.

Top Fold Booklet

Select to paginate as a top fold booklet, optionally using scaling options described above.

N-up/N-up Repeat

Select to paginate with multiple pages on the printer sheet, with each page repeating a configurable number of times.

  • Across sets the number of copies across the page.

  • Down sets the number of copies down the page.

  • Repeat selects the number of times to repeat each page.

  • Skip lets you omit a certain number of regions on the first sheet of paper. Skipping regions is useful if, for example, you’ve already peeled off several labels from a label sheet, and don’t want to print on the peeled-off sections.

  • Fill Last Page will populate the last page with your repeating region rather than just printing an almost blank page.

  • For small publications (business cards, etc.), this option is automatically enabled when you are working with a page from the Small Publications category in Page Setup or a “Small Publication” design template. You’ll see (Small publications) displayed after the option, e.g. “N-up (Small Publications)”.

Step & Repeat

Select to paginate with multiple pages on the printer sheet, with each sheet containing copies of the same page only.

  • Across sets the number of copies across the page.

  • Down sets the number of copies down the page.

Printing books and booklets

To produce double-sided sheets, click PagePlus dlg printpreview print Interactive Print Preview Print and use the Print dialog’s Double-sided Printing or Manual Duplex options (under More Options). Ensure your printer is setup for double-sided printing or run sheets through twice, printing first the front and then the back of the sheet (reverse top and bottom between runs). The sheets can then be collated and bound at their center to produce a booklet, with all the pages in the correct sequence.

Printer toolbar

During preview, you can swap between printers, choosing the correct printer for your print job.


Printer name
Selects the installed printer from the drop-down list.

PagePlus tbr std print Interactive Print Preview

Launches the Print dialog.

PagePlus dlg printpreview printautorotate Interactive Print Preview

Auto Rotate
Keep enabled if you want your publication page to automatically rotate your printer’s currently set sheet orientation.

PagePlus dlg printpreview printprintalllayers Interactive Print Preview

Print All Layers
Keep enabled to print all layers whether they are visible or not (see Layer names and properties). Disable to exclude hidden layers.

PagePlus dlg printpreview printprintto Interactive Print Preview

The Print to… drop-down list offers various destinations for printing. The last used option will be shown by default.

  • Select Print to Printer to output to printer.

  • Select Print to File to output to a single print file (*.prn).

  • Select Print One file per Page to generate separate print files per page.

  • Select Print One file per Separation to generate a file per C, M, Y, and K separation.

PagePlus dlg printpreview printprintrange Interactive Print Preview

The Print Range drop-down list lets you choose which pages to print. The last used option will be shown by default.

  • Select Print Publication to output to the entire publication.

  • Select Print Current Page to output to the page in view.

  • Select Print Specific Page to output to the page numbers entered into the Range box (e.g., 1,3,5,8-10). Remember to press Enter once you’ve added your print range.

  • Select Print Selection to output page objects selected before entering Print Preview. Otherwise the option is grayed out.

Page Marks toolbar

PagePlus dlg printpreview fileinfo Interactive Print Preview

File Info
Includes information such as time, date, and publication name below the actual artwork (PagePlus page).

PagePlus dlg printpreview nocropmarks Interactive Print Preview

No Crop Marks
Switches off crop marks.

PagePlus dlg printpreview cropmarks Interactive Print Preview

Crop Marks
Adds small markers on the printed page, marking the page dimensions of the artwork.

PagePlus dlg printpreview cropmarksedgesonly Interactive Print Preview

Crop Marks (Edges only)
As above but also suppresses interior crop marks.

PagePlus dlg printpreview registrationmarks Interactive Print Preview

Registration Marks
These marks help the printer align subsequent press runs with the first one. Various styles are available in the drop-down list.

PagePlus dlg printpreview densitometermarks Interactive Print Preview

Densitometer Bars
Displays a reference strip consisting of 11 squares, with tint values ranging from 0% to 100% in 10% intervals, used to gauge output accuracy with a densitometer. When targeting CMYK separations, the strip appears as shades of gray on each separation sheet; these will appear in the respective process or spot colors when separations are printed.

PagePlus dlg printpreview colourbars Interactive Print Preview

Color Bars
Displays a reference strip consisting of 8 squares, with 100% values for cyan, blue, magenta, red, yellow, green, process black (C+Y+M) and pure black.

The printer page size must be at least 1″ x 1″ larger than the actual artwork being printed, to ensure that the marks will be entirely visible on the final print. You can use the Bleed limit setting, or (for PostScript printing), select an “extra” printer page sizes which can be used with standard artwork paper sizes.

Margins toolbar

From Printer

Retrieves the printable area from the currently selected printer, updating the additional options on this toolbar.

Left, Top, Right, Bottom

Overrides the printer margin settings by entering independent values.

H Gap

Overrides the horizontal gap setting.

V Gap

Overrides the vertical gap setting.


Used for booklets, to leave more space between opposite sheets on outer leaves (than on inner leaves) to allow for page binding.   

Bleed Limit

To enable, click PagePlus dlg printpreview marginsbleed Interactive Print Preview and enter a bleed value.

View toolbar

In Print Preview mode, the View toolbar provides a variety of familiar view options, plus the Multisheet button, which lets you preview your pages using a page array.

PagePlus tbr view printpreview Interactive Print Preview

To arrange multiple pages in the preview window:

  1. Click the PagePlus tbr view multipageflyout Interactive Print Preview Multisheet button. An array selector appears.

  2. Move the pointer across the menu to choose an array. To expand the number of choices, move the pointer downwards and to the right.

PagePlus dlg printpreview pagearray Interactive Print Preview

  1. Click once to make your selection.

To return to single page view:

  • Click the PagePlus dlg printpreview multisheet Interactive Print Preview Multisheet button and select the “1×1 Sheets” array.

Mail and Photo Merge toolbar

To use this toolbar, you need to have used the mail merge or photo merge feature in your publication.   

PagePlus dlg printpreview mailmergeallrecords Interactive Print Preview

All Records
The default setting,
All records, results in printing one copy of each record.

PagePlus dlg printpreview mailmergeignore Interactive Print Preview

Select to print the publication without merging data (placeholder text appears instead).

PagePlus dlg printpreview mailmergeselect Interactive Print Preview

Select Records
To print only selected records, choose Select Records and type the number(s) of the record(s) to be printed.
You can print multiple copies of a record by typing its number more than once. For example, type “1,1,1″ to print three copies of record 1. To identify record numbers, refer to the merge list or use preview mode as described above..

  • This toolbar is hidden by default. Switch on via View>Toolbars.

Working in Trimmed Page Mode

Trimmed Page Mode is similar to Print Preview mode but lets you toggle between the page you’re currently working on (complete with visible guides, pasteboard objects, text marks, special l characters, etc.) and a preview page which shows how your page will appear in print.

  • You can still edit page content while in Trimmed Page mode.

To enter Trimmed Page mode:

  • Click PagePlus tbr hintline trimmedpagemode Interactive Print Preview Trimmed Page Mode on the Hintline toolbar.
    – or -
    Trimmed Mode from the View menu.

Interactive Print Preview