Importing PDF files

It is possible to import any PDF document created with other applications directly into PagePlus to create either a new PagePlus publication or to add to an existing publication. The character formatting, layout and images in the original PDF document are preserved to allow comprehensive editing of the document.

Any TrueType (TTF) fonts, Type 1 fonts, or OpenType fonts with TTF outlines in the imported PDF will be used to honour the intended appearance of imported text that uses those fonts. Fonts embedded in your PDF file will be reused in your publication dynamically, although protected embedded fonts cannot be used to format any new characters in your publication.

The pages of a PDF document can be inserted into a currently open publication before or after a currently selected page, or can replace the current page.

To import a PDF file to create a PagePlus publication:

  1. Click PagePlus tbr std open Importing PDF files Open on the Standard toolbar.
    – or -

  2. Select the name of the file, and click Open.

  3. From the dialog, you can perform font substitution, choose text control options, import individual or all pages in the PDF file, and auto crop to the PDF page area.

    PagePlus dlg pdfimportoptions Importing PDF files

The font list shows the fonts which are needed to represent the imported PDF text accurately. Each font’s status indicates if the font is present in the PDF file or on your computer, i.e.

Font Status

The font is…


installed on your computer.


not installed on your computer or embedded in the PDF file, so a suggested substitute font is used. To use a different substituted font instead, click the Substitutions button. See Substituting fonts.

(not shown)

embedded in the original PDF but not installed on your computer. It will be extracted and installed automatically, but only while the publication is open. It can’t be used for other documents or applications.

  • Embedded font names are given a temporary prefix to prevent font name clashes.

  1. Choose a Text option, where Tight attempts to preserve the physical position of text in the original PDF (by preventing text wrapping), while Flow makes text editing easier, but at the expense of original text accuracy (by allowing text to wrap, making paragraphs from lines, and applying list formatting).

  2. Enable Import only page to choose an individual PDF page to import. Otherwise, all PDF pages will be imported.

  3. Check Crop contents to page area to remove unwanted areas outside the PDF page such as printer marks (crop marks, registration targets, color bars) or additional text instructions.

  4. Click OK.

To insert a PDF file into an existing PagePlus publication:

  1. Select and view a publication page from the Pages tab by double-clicking.

  2. Choose PDF File… from the Insert menu.

  3. In the Open dialog, navigate to and select the PDF file for insertion. Click Open.

  4. From the PDF Import Options dialog control how the PDF file is imported as described above.

  5. From the Insert PDF File dialog, choose to insert the page(s) of the imported PDF document Before the current page, On the current page or After the current page.

  6. If necessary, check the options to group each new page as a single object and resize PDF or publication page size on import (or just mix page sizes).

  7. Click the OK button.

Importing PDF files